Vice President and Director of Development- Humane Society of SW Wash

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The job description has been designated to indicate the general nature and level of work performed in this position. It is not to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications of the employee assigned to do this job. This job description does not constitute an employment contract. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions.

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The Humane Society for Southwest Washington (HSSW) is committed to enriching the lives of people and pets in our community. We have been completing families since 1897 and are committed to serving our community as it changes and grows. Through education, outreach, adoption, events and support services for families in need, we’re expanding our HSSW family every day!

We are in search of The Ideal Team Player© to help us change the world for the people and pets in our community and Southwest Washington. Our next Vice President and Director of Development will be an experienced and successful fundraising professional with the capacity to build upon our past success and take our development efforts to the next level. This position is directly responsible for managing the organization’s major gift solicitations, future capital campaign, annual giving, and legacy gift program. The ideal candidate is strategic in their approach to identifying and building strong relationships and has the ability to close and steward significant gifts.

This is an exciting time for our organization, with an annual budget of just over $6 million, a strong team of 85 staff, more than one thousand volunteers and an engaged board of directors. The Development Department has more than 7,500 current donors, and a team that consists of an Annual Giving Coordinator (1 FTE), a Legacy & Major Gift Officer (contractor) and a Development Assistant (.5 FTE). The department oversees the solicitation of $2.9 million in revenue, annually.

Looking to the future, HSSW is moving forward with an $8.5 million capital campaign, coupled with a progressive legislative agenda, to construct a public veterinary clinic and behavioral training center on our campus. Legions of dedicated donors and volunteers are excited to help, so HSSW needs a leader in the Development Department to inspire the team and oversee it all. Consider working toward a mission that will change you forever! 

People + Dogs + Cats

The Ideal Applicant:

  • Has interest, enthusiasm, and affinity for fundraising and working with people.
  • Demonstrates an attitude of being in service to all stakeholders; using good judgment; maintaining a positive outlook; and, ideally, a sense of humor.
  • Works well on teams and demonstrates an attitude and commitment to collaboration.
  • Is committed to achieving excellence individually, as the leader of the Development team, and as a part of the HSSW team.

Position Summary

The Vice President & Director of Development is responsible for developing and executing fundraising strategies that support the strategic growth of the Humane Society for Southwest Washington; directing and soliciting major gifts for the Capital Campaign; managing the Development Team; initiating, cultivating and stewarding relationships with diverse constituencies; directing and managing business planning and budgeting. Serves on Leadership and Directors’ Teams; staffs Development and Capital Campaign Committees. Supervises Annual Giving Coordinator; Development Assistant. Works with Project Manager to coordinate Capital Campaign and Legacy & Major Gift Officer (contractor). Reports to the president; prepares and delivers progress reports to the board of directors and works closely with HSSW volunteers.

Job Duties and Responsibilities

Fundraising – Establishes short- and long-range goals for unrestricted funding sources and in coordination with the Annual Giving Coordinator, develops monthly action plans to ensure their success. Solicits, coordinates and monitors restricted giving plans and solicits restricted gifts to meet organizational goals. Works with program staff to develop funding related projects. Organizes individual donor campaigns (e.g., major donors, direct mail and board of directors). Strategizes and orchestrates methods of approach to institutional donors. In coordination with the development team, researches and solicits public and private grant sources (agencies, corporations and foundations) to secure restricted and unrestricted funding. Organizes and executes solicitation drives for pledges of ongoing support from individuals, corporations, and foundations. Conducts feasibility studies and project planning for new fundraising programs; and researches potential donors. Works with Director of Marketing to develop and execute integrated sponsorship program for events and special funds. Manages Annual Giving fundraising programs including: direct mail campaigns; Best Friends monthly donor program; Rides to the Rescue for vehicle donations.

Major Gift Solicitation – Cultivates donors through relationship building, targeted one-on-one communications and in-person solicitation visits. Produces specialized correspondences and prepares individualized gratitude reports for each large gift. Works closely with the President in this area. Produces major donor, board and special category solicitations/support materials, with Marketing Director, with the intent to retain or upgrade gifts when possible.

Planned Giving Program – Manages the development and execution of planned giving program which includes estate file maintenance to assure accurate distribution; tracking of pending Legacy and Bequest gifts; fulfillment of requests, produce correspondences and encouragement of partial/early disbursement where appropriate.

Capital Campaign – Develops Capital Campaign budget, gift chart, solicitation plan and goals with Capital Campaign Committee, Board Chair and President. Creates case, naming rights and coordinates Quiet Phase, setting up solicitation appointments with prospects for Development VP, Campaign Committee members, Board Chair and HSSW president. Manages process, coordinates events, communications and pledges. Develops Public Phases launch and manages campaign. Responsible for donor acknowledgements and campaign follow-up. Works with Finance VP to ensure accurate reporting and Marketing VP to ensure appropriate branding.

Database and Records Management – Supervises and coordinates activities of the Annual Giving Coordinator and Development Assistant who maintain Donor Perfect/Greater Giving records and generates timely thank you letters, daily and monthly development reports and generates reports as requested for the entire HSSW team. Insures confidentiality, records security and quality controls. Generates queries, reports, exports and any other collection data as needed. Manages any related vendors.

Restricted Income Financial Reporting – In partnership with the VP Finance, maintains accurate accounting of all restricted income, its sources and distribution. Fulfills information requests and maintain reporting accuracy. Creates reports for specific donors regarding the use of funds

Planning & Budgeting – Creates and manages annual Department business plan and budget. Responsible for achieving strategic plan performance goals.

Personnel Management – Supervises Development staff; manages hiring, termination and leave requests; develops performance plans together with Development staff members through frequent one on-one-meetings and conducting annual performance reviews; ensures that all employees are complying with operational and personnel policies.

Professional Development – Dedicates on-going attention to professional development through professional organization networks for self and team.

Professional Qualifications

  • Five to seven years in a leadership role in nonprofit fund raising and development.
  • Bachelor’s Degree or equivalent experience; Certified Fund Raising Executive (CFRE) credential preferred.
  • Demonstrated ability to solicit large gifts from targeted individuals, including face-to-face asks
  • Demonstrated experience managing capital campaigns
  • Demonstrated experience in direct mail, donor development, planned giving, major gifts and other fundraising activities.
  • Self-motivated, works well under pressure and is fully competent to manage several projects at one time.
  • Excellent interpersonal and intercultural communication skills; excellent oral communication and ability to participate in public speaking events.
  • Excellent written communication, research, and organizational skills.
  • Ability to develop and manage budgets and prepare financial reports.
  • Computer literacy, with experience with fundraising databases (DonorPerfect) preferred.
  • Must possess a valid driver’s license with insurable driving record; employment contingent on acceptable Motor Vehicle Record per HSSW policy

Physical Requirements & Working Conditions

This position requires you to be comfortable with speaking with people and to groups of people; set up for events and move supplies/materials; repetitively use hands to operate computers, telephone and cell phone; use computer keyboard for extensive periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Work is performed in a standard office environment, with exposure to environmental conditions that include working near animals. Primary workplace is at an animal shelter that operates 7 days per week, with potential exposure to fractious animals, high noise levels, zoonotic diseases, animal bites and scratches, cleaning chemicals, allergens and potential exposure of infectious diseases to owned animals.

Benefits

In addition to serving an organization with a compassionate & strategic purpose, full-time employees currently enjoy health, dental and vision insurance benefits, paid time off, matching 401(k), employee assistance program, Section 125 FSA Cafeteria Plan, employee discounts (to include partner organizations) and access to affordable life, disability and accidental supplemental insurance

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related duties required by their supervisor. This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship. This position requires passing a Motor Vehicle Records Search. HSSW participates in E-Verify and requires pre-employment drug testing.

The Ideal Team Player© 2016 by Patrick Lencioni

Compensation:                $85,000 - $95,000 (DOE and verifiable qualifications) Competitive benefits package    

FLSA Status:                      Full-time Exempt

Application Deadline:  September 27, 2018.


Location: Vancouver, WA
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